Disaster Resources for Florida United Ways
In addition to the important DISASTER LINKS below, United Way of Florida has compiled a small library of DISASTER PREPAREDNESS & RESPONSE RESOURCES, as well as a DISASTER RESOURCES TOOL KIT for Florida United Ways. Feel free to adapt these examples to your organization’s disaster-related practices and preparedness plans.
Also remember that you can use the United Way staff toll-free check-in number to connect with your staff and board members during a local disaster: 1-877-UWA-LINK (892-5465). After a disaster, this toll-free number should be called to report your location and status and to receive any messages and updates about your colleagues and your United Way.
- National Hurricane Center
- Florida Division of Emergency Management
- Florida Emergency Information Line (FEIL): 1-800-342-3557 -- Operated by the Florida Division of Emergency Management; the FEIL is a toll-free hotline activated at the time of an emergency to provide an additional resource for those in Florida to receive accurate and up-to-date information regarding an emergency or disaster situation impacting the State of Florida.
- CERT (Community Emergency Response Team) -- Operated by the Florida Division of Emergency Management; the new Citizen Corps and Community Emergency Response Team (CERT) webpage.
Generally, CERT teams, as established under FEMA guidelines, fall under their sponsoring agency, which in most cases is the local emergency management division of the particular county. (See link below.)
- Florida County Emergency Management Web Sites
- Lakewood Ranch CERT (part of Manatee County Florida’s disaster response system)
- Volunteer Florida
- Florida Volunteer & Donation Hotline: 1-800-FL-HELP-1 (1-800-354-3571) -- Operated by Volunteer Florida, lead agency for ESF-15.
- Florida VOAD and the National VOAD
- CAN: the Coordinated Assistance Network for disaster case management
- Other Disaster Relief Agencies (list and links)
- Federal Disaster Benefits & Programs (Click on Disaster Assistance or Relief)
- United Way Worldwide Crisis Readiness & Resiliency (Requires UWW online log-in) -- a listing of United Way Worldwide Crisis resources & tools that can assist your staff and communities to become more ready, and also move your United Way towards disaster resiliency, such as the Crisis, Response & Recovery Guide, a CEO checklist, and a how-to Guide for establishing a disaster fund, to name a few.
United Way Disaster Preparedness & Response Resources:
- Business Continuity - Plan for the Unexpected
- 2-1-1: Role During Crisis
- United Way Disaster/Crisis Response (UWW) - July 2016 (Bullets about initial response, creating a fund, and long-term relief.)
- Crisis Preparedness, Response and Recovery Guide (A Manual for United Ways) (The goal of this guide is to help your organization prepare for a disaster.)
- Crisis Preparedness, Response and Recovery - Potential Roles for Local United Ways - July 2016 (Roles United Ways can play during a disaster.)
- A Guide to Establishing a Relief Fund (Using the experiences of the North Carolina Hurricane Floyd Relief Fund, this guide takes you step-by-step through establishing and operating an effective disaster relief fund.)
- Sample Disaster Collaboration news release (United Way of Broward County)
- Sample Disaster Emergency Grant Application (United Way of Broward County) - guidelines and application form
- United Way of Central Oklahoma May 2013 Tornadoes Relief Fund (FAQ about a Relief Fund)
- Disaster Related Volunteerism - Best Practices Manual Based on Lessons Learned from Hurricanes Katrina and Rita (Volunteers of America, Greater New Orleans) (The manual is a guide to understanding the processes of specific disasters and the ultimate aims of preparedness.)
- Parents Helping Youth Cope with Disaster - 2013 (CDC, National Center for Injury Prevention and Control, Division of Violence Prevention)
Disaster Resources Tool Kit
Acknowledgements: Comprehensive Emergency Management Associates, LLC (CEMA), created the document upon which the four components below are derived, through a contract with the Michigan Association of United Ways.
This guide has four components:
1. Personal Preparedness Plan. Before we can think about preparedness at any other level, we must ensure that each of us individually as well as our family is prepared for an emergency.
- Preparation plan for pets
- Pets Are Family, Too - United Way of Escambia County
2. Emergency Action Checklist. Once at work, we must ensure that we have a viable office emergency plan to protect all staff and visitors in the event of a crisis. A completed copy of this checklist should be readily accessible at a primary entrance/exit to the facility.
3. Business Continuity Plan. The first two planning components are about taking care of people. With those plans in place the next challenge becomes how to get your office back up and operating as quickly as possible, so that we can resume our role of assisting the community. The activities related to this process are called Business Continuity Planning.
- Business Continuity Plan
Business Continuity Templates (Source: The Insurance Institute for Business & Home Safety (IBHS). Open for Business (OFB) is the Institute’s comprehensive business continuity planning program for small to mid-sized businesses.)
- Computer Equipment and Software
- Critical Business Functions
- Critical Supplies
- Critical Telephone Numbers
- Disaster Response Checklist
- Disaster Response Inventory
- Employee Contacts
- Key Contacts
- Key Vendors/Suppliers
- Miscellaneous Resources
- Property Protection Checklist
- Recovery Location
- Self Assessment
- Vital Records
- Voice/Data Communications
4. United Way and Community Crisis Response. Once you have taken care of yourself, your family, and your people, and your office is back up and operating, United Way can now plan a role in the recovery phase of the crisis. This component will help you prepare your United Way to serve as a major resource in assisting your community in its recovery efforts. The particular role you will plan will depend upon what your United Way, and your community determines is necessary.
- United Way Community Crisis Response
- Are You Ready Check List
- LUW Crisis Response Fund Protocol
- Outcome Evaluation for Crisis Response
- Long Term Recovery Organization Overview
- Sample volunteer reception center plans:
- A best practice Florida COAD website:
- Escambia’s BRACE (Be Ready Alliance Coordinating for Emergencies) -- BRACE is the successor organization to the Escambia Long-Term Recovery Committee.
- Information about pandemic influenza: