United Way of Florida

 

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Florida State Employees' Charitable Campaign

Overview: Overview Of Roles In The Campaign

Solicitation of an employee group is a team effort. The size and complexity of the department will determine the composition of the team. Generally, the levels of responsibility and roles are as follows:

STATEWIDE STEERING COMMITTEE:

• Reviews organizations to be admitted into the FSEC Campaign.
• Sets the policies and guidelines of the Campaign.
• Supervises Campaign statewide.

DEPARTMENT HEAD:

• Endorses Campaign.
• Appoints statewide agency coordinators.
• Approves Campaign Goal.
• Solicits top management
(Leadership-by-example).
• Recognizes and thanks employees.

STATEWIDE AGENCY COORDINATOR:

• Appointed by Department Head to fulfill the department’s responsibility for implementing the FSECC statewide.
• Must be given access to, and cooperation from, all divisions of the department.
• Appoints Local Agency Coordinators.
• Monitors campaign progress and reports periodically to Statewide FSEC Campaign staff.
• Attends and speaks at key meetings.

LOCAL COORDINATOR:

• Works closely with the Area Fiscal Agent United Way that serves the county in which he/she works in the day-to-day implementa-tion of the FSECC within the local office.
• Recruit solicitors and/or key persons within Bureaus and offices.
• Monitor progress and turn in pledge forms to the United Way Area Fiscal Agent.
• Reports progress periodically to Statewide Agency Coordinator.
• Schedule and assure attendance of employees at any group meetings.
• Thank contributors.

KEY PERSON/SOLICITOR:

• Key Person is selected to conduct the process within a division, bureau, program office, etc. He/she has similar responsibilities to the Local Coordinator, except that it is confined to the division, bureau, or program office level.
• Key Person should select a team of Solicitors each of whom will be responsible for helping the Key Person plan the campaign and solicit individual employees.
• Solicitor makes personal contact with each assigned employee.
• Solicitor collects all pledges from assigned employees and turns in pledges to Key Person weekly.
• Schedules and assures attendance of assigned employees at group meetings.
• Thanks contributors.

28 AREA FISCAL AGENT UNITED WAYS:

• Overall management and fiscal responsibility for the local campaigns.
• Staff members available to help Coordinators, Key Persons & Solicitors in any way possible.
• Produces all materials to be used in the campaign (i.e., brochures, pledge cards, etc.).

LOCAL STEERING COMMITTEE:

• A group of state employees selected by each area fiscal agent to assist in coordinating the local campaign and direct the distribution of undesignated funds.
• Shall be representative of the state agencies in the area fiscal agent vicinity.